Registrar

Student Records

The Office of the Registrar is responsible for the maintenance of the permanent academic records of students. Academic records include a history of all course work attempted and completed, grades received, transfer and alternate credit granted, and academic honors awarded. Accessing, copying, transferring, or destroying student academic records must be carried out in strict compliance with applicable federal and state regulations,). All records for applicants who do not enter school are kept for one year. Such records are not covered by FERPA. All academic records for matriculated students, including non-degree-seeking students are kept onsite for a period of at least five years from the last date of attendance.

Transcript of Record

A transcript of record is permanent documentation of a student's academic record maintained by Post University. A transcript of record generally contains a listing of all courses taken, grades received, honors, and the degree conferred.  Post University defines an official transcript as one bearing the seal of Post University and the signature of the Registrar. 

An unofficial transcript is marked as unofficial and includes verbiage such as Student Copy or Issued to Student.  Unofficial transcripts are available to students and former students through the Student Portal. Students who cannot access their student portal should follow the instructions to request an official transcript.

Students may have an official transcript mailed to other institutions, prospective employers, or other authorized agencies by completing the Transcript Request form, or by visiting:  https://www.parchment.com/u/registration/30816782/institution

Upon a student's request, Post University will provide an official transcripts regardless of status or possible financial obligations. 

The transcript is formatted with grades on the front of the transcript and a key on the reverse side.  This key provides the key of terms and definitions which helps clarify the information contained in the transcript. The key may contain, define, or describe:  Academic Calendar (and its definition)

• Date of last revision to the key
• Definition of academic terms
• FERPA re-disclosure statement
• Grading system
• Method of certification as an official transcript (card stock used, embossed seal, etc.)
• Method of GPA calculation
• Warning against alteration or forgery

Inbound Transcripts

Official Transcript - An official transcript is a certified document detailing a student's academic record at the university. It includes information such as courses taken, grades received, grade point average (GPA), academic standing, and degrees awarded. Official transcripts must contain the university's watermark or official seal and be signed by the Registrar or an authorized official, making them suitable for official purposes such as applications for further education, employment, or professional licensure.

To be considered official and to ensure authenticity, transcripts must be sent directly to the Registrar's Office through either secure electronic, encrypted channels or mailed in a sealed envelope directly from the issuing institution.

Unofficial Transcript - An unofficial transcript contains the same academic information as an official transcript but is not certified. These documents are not printed on secure paper, lack the university's official seal, and/or are not signed by the Registrar. Consequently, they are not acceptable for official purposes but can be useful for students' personal records or informal academic advising.

Applicants may submit unofficial transcript copies for evaluation and acceptance. However, the Registrar's Office must receive official copies of transcripts required for admissions or transfer credit by the end of the first 8-week term or end of the first 16-week semester, whichever is applicable.

Official Transcripts should be sent electronically from the student's previous institution(s) directly to the Post University Registrar Office through an approved service (e.g. Parchment, National Student Clearinghouse, etc.). "Post University" should be selected as the recipient of the document within electronic transcript portals. If an email address is required for electronic submission, [email protected] should be provided. If electronic delivery is not available, transcripts should be mailed from the previous institution in a sealed envelope to the Registrar's Office.

Transcripts for Admission

Applicants should reference the Admission Policy for official transcript requirements for their selected program. If official transcripts are required and the student fails to submit such official transcripts required for admissions by the end of the first 8-week term or end of the first 16-week semester, they cannot start future courses until the receipt of official transcripts and will be subsequently withdrawn for failing to provide them. Students taking courses in the SIMPath modality must submit official transcripts after initial registration into a SIMPath term and by the end of the add/drop deadline. If the applicant fails to submit such official documents on time, they are disallowed from registering for any additional SIMPath courses until the official transcripts are received.

Transcripts for Transfer Credit

Applicants may submit unofficial transcripts for transfer credit evaluation during their application process via their student portal. Evaluations completed for applicants are tentative, and transfer credit will not be awarded until official transcripts are received by the Registrar's Office.

Once an applicant participates in a course and becomes an active student, Post will not accept unofficial transcripts for the evaluation of transfer credits.  For information on the award of transfer credit policy, refer to the Transfer of Credit Policy and Procedures. 

Students must submit official transcripts to receive transfer credits by the end of the first 8-week term or the end of the first 16-week semester. If the student fails to submit official transcripts by the specified deadline, any evaluation results previously provided will no longer be valid. A delay in receipt of transcript(s) may result in a loss of transfer credit from the initial evaluation. Transfer credit or refunds will not be considered for any course(s) taken with Post University before Post's receipt of the student's official transcripts.  Once the official transcript is received, Post will re-evaluate it based on the remaining courses in the student's degree program at the time the official transcript is received.

Family Educational Right to Privacy Act (Buckley Amendment)

In accordance with the provisions of the Family Educational Rights and Privacy Act (Section 438 of the General Education Provisions Act, 20. USC 1232g, commonly referred to as the Buckley Amendment or FERPA) Post University has adopted the procedures below to protect the privacy rights of its students. FERPA affords students certain rights with respect to their educational records. Educational records are defined as records directly related to a student and maintained by the institution or by a party acting for the institution. These rights include:

1. The right to inspect and review your education records (with certain limited exceptions) within 45 days of the day Post University receives your request for access. Students should submit requests to the Office of the Registrar in writing, identifying the records you wish to inspect. The Office of the Registrar will arrange for access and notify you of a time and place where the records may be inspected.
2. The right to request the amendment of your educational records if you believe them to be inaccurate. You should submit any such request to the Office of the Registrar in writing, clearly identifying the records that you want to have amended and specifying the reasons you believe them to be inaccurate. The Office of the Registrar will notify you of its decision and, if the decision is negative, of your right to a hearing regarding your request for amendment.
3. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Post University to comply with the requests of FERPA. The name and address of the office that administers FERPA is

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605

4. The right to consent to disclosures of personally identifiable information contained in your education records, except to the extent FERPA authorizes disclosures without consent. One such exemption permits Post University to disclose personally identifiable information in education records to school officials with legitimate educational interests. A school official is any person employed by Post University in an administrative, supervisor, academic, or support staff position; any person or company with whom Post University has contracted (such as an attorney, auditor, or collection agent) or a member of the Board of Trustees. A school official has a legitimate educational interest if the official needs to review an educational record to fulfill the official's professional responsibility.

The University may share education records when the disclosure is necessary to protect the health or safety of the student or other individuals as permitted by FERPA. Another exception permits Post University to disclose your directory information to anyone within the Post University community and to the public. Post University has designated the following as directory information:

All other student information will not be released to students, parents, or outside agencies unless accompanied by a written release of information, signed by the student, which complies with the requirements of FERPA, unless the disclosure of information is authorized by FERPA.

Course Registration

Returning students are required to register prior to the start of each semester or term. Students may register through their Academic Advisor or Academic Success Counselor or online through the student portal. Whether students register in person or online, they must communicate with their Academic Advisor or Academic Success Counselor prior to registration. No credit will be given for a course unless the student is officially registered in that course prior to the close of the Add/Drop period.

Main Campus students who wish to take Accelerated Degree Program classes must maintain a cumulative grade point average of no less than a 2.75 and must complete the request form with their advisor and gain the approval from their Academic Dean.

Main Campus and Accelerated Degree Program Registration Process

Post University has updated its online registration system. When students log in through the my.post.edu portal they can visit My Academics on the left side and view their course schedule as well as reserve courses for future terms. Currently reserving courses is a limited function that only students from the Accelerated Degree Program are permitted. Students should consult with their Academic Success Counselor before reviewing the registration site. They can provide a quick walk through and confirm that the reservation has gone through. Academic Success Counselors are also happy to work with students to register or change their schedules. Currently they work closely with each student and keep them registered ahead for courses and confirm their schedules as the term gets closer. If at any time you have questions on your courses, or your degree progress please call 203-591-7101 or e-mail [email protected].

American Sentinel College Registration Process

American Sentinel College students register through the online registration system found on their student site. Once students are enrolled, they must register for their courses within the stated registration period for any given term as provided in the Academic Calendar on the public website. Courses are offered to provide students with convenience and flexibility to complete their studies. Concurrent course registration occurs when a student registers for more than one course in an 8-week term and registers for one or more courses in a subsequent month. For term-based programs, at no time may a student be registered for more than four courses concurrently in a 16-week period. Concurrent course registration cannot violate progression or prerequisite requirements. Concurrent course registration is subject to course availability. In unique cases and with prior approval of the Dean, a student may register for more than four courses in a 16-week period.

However, students should note the requirements and prerequisites for each class when reviewing the academic catalog for each course in order to be very clear on specific faculty expectations. When students log in through the student site at my.americansentinel.edu, they can select "Register Now" on the "I want to" drop-down menu. If a student is confused about the course, they need next, he or she should consult with their Student Success Advisor before registering. They can provide course guidance, a quick walk through of how to register, and confirm that the registration has been processed. If at any time you have questions on your courses, or your degree progress please call 303-557-9830 or e-mail [email protected].

Registration Deadline

Students must register for courses by the end of the current term/semesters ADD/DROP period. See the Academic Calendar for more details. 

Schedule of Course Offerings

The Office of the Registrar, with approval from the Deans, are responsible for developing schedules of course offerings each term and working with faculty leadership to ensure classes are available to all necessary parties. Not all courses may be offered every term. Last-minute changes to schedules are avoided whenever possible but may be necessary to accommodate staffing and class size. The dean or designee is responsible for making the final decision to add, cancel, combine or split courses based on enrollment, academic effectiveness and other factors. Students will be given prompt notification of schedule changes.

Transferability of Post University Credit to Another Institution of Higher Education

The transferability of credits earned at Post University, or any other university, is at the discretion of the receiving educational institution. Therefore, students considering transferring to any institution should not assume that the receiving institution will accept credits earned in any program of study at Post University. Similarly, the ability of a degree, certificate, or other academic credential earned at Post University to satisfy another institution's admission requirements is at the receiving institution's discretion. Accreditation does not guarantee that credentials or credits earned at Post University, or any other university, will be accepted or transferred to another institution. To reduce the risk of having to repeat coursework, students should contact the receiving institution in advance to evaluate and determine the transferability of credits. 

Transfer of Credit Policy and Procedures

Within the limits stated below, Post University permits credits earned at an institution accredited by an organization recognized by the U.S. Department of Education to be considered for transfer credit. Courses must be similar in nature, level, and content to a course in our curriculum and applicable to one of our academic programs. The following database maintained by the U.S. Department of Education, provides students with a list of accredited American institutions: http://ope.ed.gov/accreditation. All prospective students are strongly encouraged to review this database to ensure the institution from which they seek to have credits accepted is recognized by the U.S. Department of Education. Prospective students are advised that the review of their credits for transfer consideration is no guarantee that those credits will be accepted. For any credits that are deemed transferable, official transcripts must be received by the Registrar's Office for credits to be awarded.

 The Office of the Registrar administers the transfer of credit. Questions regarding the transfer of credit policy and procedures should be directed to this office. In the case of questions regarding the viability of the transfer credits under evaluation for transfer consideration, the final decision will be made with the respective Post University's Program Chair.

Alternative Credit Options

Within the limits stated below, Post University provides an opportunity for students to demonstrate college-level proficiency in certain subjects where learning has occurred in non-traditional ways, such as advanced placement courses, on-the-job training, standardized examinations, or work experience. Students earn course credits by examination or portfolio, but no grade is assigned. The maximum number of credits that may be earned through any combination of CLEP, DANTES, or Prior Learning Assessment (PLA) is 15 credits toward an associate degree and 30 credits toward a baccalaureate degree.

Policy for Verifying Student Identity

The United States Department of Education (ED) requires that all institutions offering distance education courses certify that the student registering for a course is the same student who participates in the course or receives course credit.  The ED requires that one or more of the following mechanisms be employed:

1. A secure login and pass code;
2. Proctored examinations; or
3. Copy of a government issued photo ID; Passport, Driver's license, military ID collected at the time of enrollment.
4. New or other technologies and practices that are effective in verifying student identification.

All methods of verifying student identity in distance learning protect the privacy of student information. There are no fees associated with the verification of student identity. Personally identifiable information collected by Post University may be used, at the discretion of the University, as the basis for identity verification.

​In compliance with these federal requirements, Post University has adopted the following policy.

1. All students will be issued a unique e‐mail account with a secure logon and pass code upon being admitted to an online program. This username and password will remain in effect throughout the student's tenure at Post University. All e‐mail communication between Post University and the student will be through this e‐mail account.
2. All electronic courses at Post University will be offered through a learning management system (LMS), which students will access with their secure unique logon and pass code. All users of the LMS are responsible to comply with Post University's Policy Governing Information Technologies (IT) Information, Communication, and Technology (ICT) Support. This policy is located within the catalog on the public website. Students are held responsible for knowledge of the information contained within this policy. Failure to read the guidelines, requirements, and regulations will not exempt students from responsibility.
3. Unauthorized use of an ID belonging to another user, unauthorized reading, use of, or deletion of private files or email belonging to another user, sharing user IDs and pass codes with other users or any other person and any attempt to circumvent system protection and security features is prohibited.
4. Users are responsible for maintaining the security of usernames, pass codes, and any other access credentials assigned. Access credentials may not be shared or given to anyone other than the user to whom they were assigned for any reason.
5. Instructors will emphasize the academic integrity policy in their syllabi and use normal pedagogical practices (reviewing student writing samples, conferencing with students in person or through Internet technology, etc.) to verify student identity.
6. Instructors may, at their discretion, require proctored examinations or use other technologies that are effective in verifying students' identities.

Failure to comply with this policy will result in disciplinary action, including loss of computing privileges and  other sanctions deemed necessary.  Any student found to have permitted another person to represent them for any portion of an online course will be subject to dismissal from the course and may not be permitted to take any other online courses at or through Post University.

The Information Technology Department is responsible for issuing student email and LMS login and pass code information. The Office of the Provost is responsible for ensuring compliance with the provisions of this policy and that Deans and Program Directors are informed of any changes in a timely fashion. Deans and Program Directors are responsible for ensuring that faculty are aware of this policy and comply with its provisions. Deans and Program Directors are also responsible for ensuring that academic awards and degree programs within their units comply with the provisions of this policy.